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College Automation System/ERP System with Mobile App
Polytropic System Pvt. Ltd. presents College Automation System / ERP System, a comprehensive and scalable education management solution designed to streamline and automate the daily operations of colleges and universities. From student admissions to examinations, fee management, attendance tracking, and communication, this all-in-one ERP system ensures efficiency, transparency, and seamless coordination across departments. With a dedicated mobile app, students, faculty, and administrators can access real-time data, track academic progress, and manage campus activities effortlessly.
Key Features of College ERP System:
- Dynamic and Vibrant Website on ac.in/edu.in
- Student Lifecycle Management:
Handles admissions, enrollment, academic records, and course registrations. - Certificate Management:
Generate online certificate like CLC, Character and its Verification integrated with release certificate database. - Online Fees & Accounting System:
Enables secure fee collection, automated invoices, scholarships, and financial reports. - Library & Resource Management:
Facilitates book cataloging, online reservations, overdue alerts, and e-library integration. - Hostel & Transport Management:
Manages room allotments, hostel attendance, fee payments, and bus tracking via GPS. - HR & Payroll System:
Handles faculty payroll, leaves, performance appraisals, and tax deductions. - Learning Management System (LMS) Integration:
Provides e-learning modules, video lectures, assignments, and student progress tracking. - Internship & Placement Management:
Supports internship tracking, job listings, and placement coordination for students.
- Should be on ac.in/edu.in domain as NAAC/MHRD recommendation
- SSL Certificate
- Responsive Design
- Dynamic Unlimited Pages that may Create/Modify by the College Admin
- Dynamic Category by News/Notice/Tender with date and time of publish
- Dynamic Slider and Photo Gallery.
- NAAC Required Reports and Data.
- Dynamic Faculty Profile and Notes/Assignment Uploading facility to Faculty
- Student Dashboard
- Inquiry Follow up System
- Online Registration for Inter/Diploma/UG/PG Courses
- Online Registration Payment
- Inquiry Conversion Report
- Centralized Database
- Custom Form Builder
- Bulk Upload Students
- Auto-generate ID Cards & Passes
- Student Certificates Apply (CLC/NOC/ etc.)
- Various Inquiry/Analytical Reports (state, city, gender, etc.)
- Secure Student Information Storage
- Students receive SMS and email alerts of fees transactions
- User Creation and Role distribution
- Creation of Master Data (Dept./Course/Subject/ etc.)
- Data Entry/Upload During College Admission
- Creation of Admitted Student Records
- Fee Head Creation
- Department/Subject-wise Faculty Allotment
- Updating the Student Dues & Fines
- Issuance of Certificates
- Scholarship & Fee Concession Activity
- Various Inquiry/Analytical Reports
- Lodge the Grievance by the Student/Staff/Faculty
- View the Status of Grievance
- Concern authority replay and End the case
- Feedback module for Student
- Feedback module for Student
- Book Bank
- Books Barcode Generation
- Stock Verification
- Books Issue and Return Record
- Overdue and Recall Notices
- Notices and Reminders
- Book Fines
- Book Reservation
- Various Inquiry/Analytical Reports
- Training and Placement Portal
- Upload Resume and Other Documents
- Student Academic Data
- Placement Registration
- Placement Drive and Invitation
- Interviews Applications
- Filters Based on Attendance, 10th,12th Marks, etc.
- Training and Placement Updates
- Placement Notices and Circulars
- Industrial Training
- Industry Training Project Report
- Company Registration
- Company Profiles, Eligibility Criteria, and Reports
- Build & Maintain an Updated Alumni Database
- Plan & Organize Successful Reunions / Alumni Meets
- Involve Alumni in Student Development Manage Chapter, Batch & Special Interest Groups
- Raise Funds from Alumni via seamless online payments
- Social Media Integration
- Classroom Management
- Auto Timetable Generation
- Attendance Management
- Manage Class Assignments
- Classroom Performance Reports
- Student Academic Assessment
- Examination Management
- Ebook Management
- Multiple Grading Systems Supported
- Attendance Entry by Biometric Device/Faculty
- Attendance Tracking
- Monthly Attendance Letter
- Provisionally Cleared Student
- Upload/Update Leave Applications
- Automated Examination Debarred List
- Communication through SMS, letters and email to parents
- Various Inquiry/Analytical Reports
- Hostel Enrollment
- Hostel Infrastructure
- Hostel Attendance
- Hostel Leave Tracking
- Hostel Gate Pass Approvals
- Hostel Documents Uploads
- Hostel Visitor Records
- Room and Mess Allotment
- Hostel Bill and Fines online Payment
- Supplier & Vendor Master Data
- Stock location
- Stock entry
- Stock issue and return
- Stock Verification
- No Dues Certificate
- Stock Verification
- MIS Report (Stock issue/returned, Stock Under different Scheme/Project)
Integrated Mobile App for Seamless Access
The College ERP System is equipped with a dedicated mobile app (Android & iOS), allowing easy access for students, faculty, parents, and administrators. The mobile app includes:
- Student Dashboard:
View attendance, exam results, class schedules, assignments, and college notifications. - Faculty Panel:
Manage lectures, assignments, assessments, and communicate with students. - Parent Portal:
Track students' academic progress, attendance, and fee payments in real-time. - Admin Dashboard:
Monitor college activities, financial reports, and faculty performance from a single interface.
Who Can Benefit from the College ERP System?
- Colleges & Universities seeking digital transformation and centralized management.
- Engineering & Medical Institutes needing automated academic and administrative workflows.
- Management & Law Schools requiring structured course management and real-time student tracking.
- Multi-Branch Educational Groups aiming for standardized operations across campuses.
With College Automation ERP, institutions can eliminate paperwork, enhance productivity, ensure compliance, and foster an advanced learning environment. Whether you manage a standalone college or a multi-campus university, our scalable and customizable ERP solution will help you digitize operations and enhance student engagement.
