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University Automation System/ERP System with Mobile App
Polytropic System Pvt. Ltd. presents University Automation System / ERP System, a comprehensive and scalable digital solution designed to streamline administrative, academic, and financial operations for universities. This web and mobile-based ERP system integrates multiple university departments into a single, centralized platform, ensuring efficient communication, data management, and decision-making. With automated workflows, digital student services, and real-time analytics, universities can enhance operational efficiency, improve student engagement, and maintain regulatory compliance.
Key Features of University Automation System / ERP:
- Student Admission & Enrollment Management:
- Online applications, document verification, and merit-based selection.
- Automated roll number & ID generation with digital student records.
- Academic & Course Management:
- Flexible course registration, syllabus tracking, and faculty assignments.
- Timetable scheduling for lectures, labs, and exams.
- Examination & Grading System:
- Online exam management, question paper generation, and evaluation.
- Automated result processing, grade sheets, and transcript generation.
- Fee Management & Online Payments:
- Supports multiple payment modes (Net Banking, UPI, Cards, Wallets).
- Automated invoices, digital receipts, and late fee tracking.
- Attendance & Leave Management:
- Digital attendance tracking for students, faculty, and staff.
- Integration with biometric devices and RFID cards.
- Hostel & Accommodation Management:
- Room allocation, visitor tracking, and mess fee management.
- Library Management System:
- Online book catalog, issue & return tracking, fine calculation.
- HR & Payroll System:
- Faculty and staff recruitment, payroll processing, and leave approvals.
- Student & Faculty Communication Portal:
- Notices, assignments, feedback system, and grievance redressal.
- Alumni & Placement Cell Management:
- Alumni network, job listings, campus recruitment drives.
- Multi-Campus & Multi-Department Support:
- Centralized control for universities with multiple campuses.
- AI-Based Data Analytics & Reports:
- Automated report generation for accreditation and audits.
- Should be on ac.in/edu.in domain as NAAC/MHRD recommendation
- SSL Certificate
- Responsive Design
- Dynamic Unlimited Pages that may Create/Modify by the College Admin
- Dynamic Category by News/Notice/Tender with date and time of publish
- Dynamic Slider and Photo Gallery.
- NAAC Required Reports and Data.
- Dynamic Faculty Profile and Notes/Assignment Uploading facility to Faculty
- Student Dashboard
- Inquiry Follow up System
- Online Registration for Inter/Diploma/UG/PG Courses
- Online Registration Payment
- Inquiry Conversion Report
- Centralized Database
- Custom Form Builder
- Bulk Upload Students
- Auto-generate ID Cards & Passes
- Student Certificates Apply (CLC/NOC/ etc.)
- Various Inquiry/Analytical Reports (state, city, gender, etc.)
- Secure Student Information Storage
- Students receive SMS and email alerts of fees transactions
- User Creation and Role distribution
- Creation of Master Data (Dept./Course/Subject/ etc.)
- Data Entry/Upload During College Admission
- Creation of Admitted Student Records
- Fee Head Creation
- Department/Subject-wise Faculty Allotment
- Updating the Student Dues & Fines
- Issuance of Certificates
- Scholarship & Fee Concession Activity
- Various Inquiry/Analytical Reports
- Lodge the Grievance by the Student/Staff/Faculty
- View the Status of Grievance
- Concern authority replay and End the case
- Feedback module for Student
- Feedback module for Student
- Book Bank
- Books Barcode Generation
- Stock Verification
- Books Issue and Return Record
- Overdue and Recall Notices
- Notices and Reminders
- Book Fines
- Book Reservation
- Various Inquiry/Analytical Reports
- Training and Placement Portal
- Upload Resume and Other Documents
- Student Academic Data
- Placement Registration
- Placement Drive and Invitation
- Interviews Applications
- Filters Based on Attendance, 10th,12th Marks, etc.
- Training and Placement Updates
- Placement Notices and Circulars
- Industrial Training
- Industry Training Project Report
- Company Registration
- Company Profiles, Eligibility Criteria, and Reports
- Build & Maintain an Updated Alumni Database
- Plan & Organize Successful Reunions / Alumni Meets
- Involve Alumni in Student Development Manage Chapter, Batch & Special Interest Groups
- Raise Funds from Alumni via seamless online payments
- Social Media Integration
- Classroom Management
- Auto Timetable Generation
- Attendance Management
- Manage Class Assignments
- Classroom Performance Reports
- Student Academic Assessment
- Examination Management
- Ebook Management
- Multiple Grading Systems Supported
- Attendance Entry by Biometric Device/Faculty
- Attendance Tracking
- Monthly Attendance Letter
- Provisionally Cleared Student
- Upload/Update Leave Applications
- Automated Examination Debarred List
- Communication through SMS, letters and email to parents
- Various Inquiry/Analytical Reports
- Hostel Enrollment
- Hostel Infrastructure
- Hostel Attendance
- Hostel Leave Tracking
- Hostel Gate Pass Approvals
- Hostel Documents Uploads
- Hostel Visitor Records
- Room and Mess Allotment
- Hostel Bill and Fines online Payment
- Supplier & Vendor Master Data
- Stock location
- Stock entry
- Stock issue and return
- Stock Verification
- No Dues Certificate
- Stock Verification
- MIS Report (Stock issue/returned, Stock Under different Scheme/Project)
Integrated Mobile App for University ERP
The University Automation System includes a dedicated mobile app (Android & iOS) for enhanced accessibility and efficiency.
- Students & Parents:
View schedules, exam results, fee payments, and academic progress. - Faculty & Staff:
Manage classes, submit attendance, and handle student evaluations. - Administrators:
Oversee university operations, manage financials, and generate reports.
Who Can Benefit from University ERP System?
- Public & Private Universities aiming for digitized operations and academic excellence.
- Multi-Campus Universities needing centralized administration and inter-campus coordination.
- Technical & Research Institutions looking to streamline student data management and faculty operations.
- Autonomous Institutions wanting customizable ERP solutions tailored to their workflows.
With University Automation System / ERP, institutions can reduce paperwork, enhance academic services, and optimize administrative workflows. Whether it's student lifecycle management, faculty coordination, or financial automation, this secure and scalable solution helps universities achieve efficiency, compliance, and growth.
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